Free Construction Calendar Templates

Use this simple construction project calendar template, which comes pre-filled with sample construction tasks, to keep your project running on time — from initial planning to project completion. Adjust project activities to fit your team’s needs, enter start and end dates, and track individual tasks (and the project in its entirety) with this dashboard-style project calendar. This reusable template is available in Excel as an individual construction calendar template and as a Google Sheets template that you can easily save to your Google Drive account. For more on construction project management, see “Construction Project Management.

Download Construction Project Calendar Template

Excel  | Smartsheet

This commercial construction calendar template is designed for teams that need to proactively schedule and track every aspect of commercial construction. Enter task names, schedule start and end dates, and track percentage complete with this easy-to-use construction calendar. This all-in-one commercial construction template will help keep project managers up to date on the construction project lifecycle and enable them to hit milestones and deadlines. 

Download Commercial Construction Calendar Template

Excel  | Smartsheet

Use this single-page, print-friendly construction calendar template to keep your construction projects on track for successful completion. The template comes pre-built with columns for the date, task description, duration, resource, cost, and budget balance, so you can easily track project progress and keep all team members, subcontractors, and clients in the loop. Print copies to provide to stakeholders, and ensure that each scheduled task is accounted for, budgeted accurately, and on time for opening day. For more on scheduling construction projects, see “Free Construction Schedule Templates.” 

Download Printable Construction Calendar Template

Excel | PDF

Schedule your construction-related payments with this streamlined payment calendar template. For ease of tracking, the template includes pre-built columns for paid to, due date, auto-pay, and month-by-month entries, and the payment amount auto-tallies in a total paid field at the bottom of the template. Whether you need to pay team members, vendors, contractors, or subcontractors, this easy-to-fill calendar helps ensure that you make payments accurately and on time. 

Download Construction Payment Schedule Template — Excel

This template is designed to help ensure that you deliver construction submittals in a timely manner, and it’s a perfect fit for architects and engineers to track drawings, materials, product information, and samples. The template also allows project managers to verify and track proposed plans and other articles related to the construction submittals-request process. The template includes columns for general contract, subcontract, and spec number, as well as columns for submittal description, status, date issued and approved, and approved by, so that responsible parties provide every requested detail. For more on construction submittals, see “Everything You Need to Know to Manage Construction Submittals.” 

Download Construction Submittal Calendar Template

Excel | PDF

This single-source construction calendar is the perfect tool to help you — and your construction project team — keep apprised of day-by-day and week-by-week construction progress. You can keep all collaborators (project managers, subcontractors, superintendents, foremen, etc.) in the loop with this easily shareable and editable calendar template, and track every single aspect of your construction project. 

Download Construction Work Schedule Template

Excel | Word | PDF

Get a week-by-week perspective of your construction project deliverables with this construction calendar template. Enter task name, assign tasks to team members, and track task status with this comprehensive calendar designed to keep your construction projects running smoothly. Additionally, with the color-coding to note the duration of each project task, you can easily distinguish among deliverables, ensure that all tasks are accounted for, and trust that your construction project is targeted for on-time delivery. For more on construction management, see “Excel Construction Management Templates.” 

Download 4-Week Project Timeline Template

Excel | Word

Track the progress of your overall home construction project — as well as individual work items — with this easily fillable new home construction timeline calendar template. This template also includes a work breakdown structure (WBS) column that enables you to divide the project into smaller components, and then organize the construction crew’s work into manageable tasks. Enter WBS information, task name, start and end dates, and duration in days, and your project data will auto-populate in the built-in, month-by-month Gantt chart on the right side of the template. 

‌ Download New Home Construction Timeline Template

Excel | Smartsheet

This office-renovation calendar template allows you to enter all details relevant to your office’s successful refurbishment. Keep tabs on each task of your office’s renovation as contractors and subcontractors make progress on optimizing your workspace. This simple timeline calendar comes preloaded with the following office-remodel sections for scheduling: 

• Start Date 
• Demo Prep 
• Demolition 
• Framing 
• Plumbing 
• HVAC 
• Electrical 
• A/V 
• Insulation 
• Drywall 

This construction calendar template is available in Excel.

Download Office Renovation Construction Calendar Template

Excel  | Smartsheet

Use this construction calendar template to successfully manage the planning and implementation of an academic institution, from contract bids all the way through to project  completion. This template comes pre-filled with WBS column items (e.g., contracts and bids, permits and inspections, site preparation, classrooms, etc.), so that all facets of the project can be divided into smaller tasks. Use this calendar to easily assess which components of the project might be at risk, and then address them proactively — so that school’s in session on the first day of class. 

‌Download School Construction Timeline Template -  Excel

In order for a construction project to succeed, you need the right tools to ensure that all stages of the construction life cycle — initiation, planning, implementation, performance monitoring, and completion — run smoothly. A comprehensive calendar is crucial to a construction project’s success, as it allows you to plan and track the progress of deliverables that you need to execute sequentially and most likely have time- and resource-sensitive interdependencies. 

In short, a construction calendar allows you to organize your construction project into individual work items and assign these tasks to specific construction team members. It also enables you to schedule (and track the progress of) all phases of your construction project — from early bidding stages and site preparation on to successful project completion. 

Ensure that you have a single-source method to track both the individual work items and the project in its entirety. A construction calendar template allows you to enter major tasks, subtasks, and start and end dates, as well as view the progress of each individual component — and the project as a whole — at a glance. Without the ability to see every aspect of your project in a dashboard view, your projects may derail — you may miss milestones, fail to meet deadlines, and invite additional risk. 

Whether your construction project is for a home, office, school, or other building — and whether you prefer to see work-item progress in a daily, weekly, or monthly view — a calendar template allows you to customize your project-specific work items so that the construction project is delivered on time, within the allotted budget, and to client satisfaction.

The real foundation of any construction project is the ability to successfully plan, implement, monitor, and bring the project to completion. Nothing is more important to a construction project manager than having the right tools in their belt — or toolbox — to make sure that all facets of the building are properly planned, implemented, and successfully executed by the time that doors open. But what is the best way to track these various stages of the construction lifecycle, to ensure they’re on track, within budget, and ultimately delivered on time? 

Your construction team needs to ensure that you accurately track and account for all project planning, work items, and deliverables. Whether you are working on a single aspect of a construction project or are managing the entire project, you need a strong solution to account for your role’s work items, as well as the overall project’s deliverables. In addition to construction project managers, the architects, members of the crew, engineers, contractors, and subcontractors use and benefit from construction calendars. 

You can use a construction calendar template to assess the viability of a proposed or already undertaken project, and then implement and track individual tasks and the project as a whole. 

Once you’ve downloaded a construction calendar template in your preferred format, fill in the following fields: 

• Date of Entry: Enter the date you began the calendar for the construction project. 
• Task Name: Enter the unique task name for each project task. 
• WBS: Enter the details into the work breakdown structure column to divide the project into smaller tasks.
• Resource: Enter the name of the resource or organization performing the task. 
• Start Date: Enter the start date for the task. 
• End Date: Enter the date of completion for the task. 
• Duration: Enter the duration of the task (depending on the template, the duration may auto-tally). 
• Percentage Complete: Enter the percentage complete for the task (certain templates may auto-tally this as well). 
• Cost: Enter the cost for the individual task. 
• Budget Balance: Enter surplus or deficit amounts related to the cost of the task. 
• General Contractor (GC) Number: Enter the general contractor number for the individual performing the task. 
• Subcontractor Number: Enter the subcontractor number for the individual performing the task.  
• Description: Enter any notes related to the task.

From pre-construction to project closeout, keep all stakeholders in the loop with real-time collaboration and automated updates so you can make better, more informed decisions, all while landing your projects on time and within budget.

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.